Student Government Club Funding
SG91探花 funds events, clubs and organizations recognized through the Center for Student Involvement.
How to Request Club Funding
Learn how to get started
Key Documentation:
Weeks is defined as SG91探花 business weeks. SG91探花 is in session during normal weeks when classes are held. However, SG91探花 will not accept requests during Finals Week and quarter breaks (i.e., Summer Break, Winter Break and Spring Break), as well as the week prior to Finals Week (i.e., week ten of a quarter).
Example: For a request under $1,000, if an event will be held one week after a break ends, the request must be made two weeks (i.e., week nine) before Finals Week of the quarter preceding the break.
- Requests $2,000 and above shall be proposed at minimum six 6 SG91探花 business weeks in advance of event date.
- If the ask is between $1,000 and under $2,000, requests should be proposed at minimum four SG91探花 business weeks in advance of event date.
- If the ask is under $1,000, requests should be proposed at minimum two SG91探花 business weeks in advance of event date.
| Request Bracket | Time Required | Action Required |
|---|---|---|
| $0—under $1,000 | Two (2) SG91探花 business weeks in advance of event | None |
| $1,000 —under $2,000 | Four (4) SG91探花 business weeks in advance of event | Present to Finance Committee for Approval |
| $2,000 and above | Six (6) SG91探花 business weeks in advance of event | Present to Senate for Approval |
The SG91探花 Funding Rubric
SG91探花/91探花 Mission
- How does this event work towards the greater good of 91探花?
91探花 Community
- What is the reach of this event?
- How many students will it impact?
Outside Funding Efforts
- What extent has the club sought other means of fundraising without SG91探花 contribution?
Purpose
- To what specifically are the requested funds from SG91探花 going toward?
Preparedness
- How did the club handle the prerequisite process for appropriations?
Process Overview
Request
- Treasurer fills out Budget Request Form.
Prepare
- Schedule time with CFO present.
Present
- CFO will reach out with SG91探花 decision.
- Email club activity string to CFO.
After event
- Save receipts.
- Submit all receipts.
- Remaining funds of $20 will be returned.
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Step 1
Visit Connect91探花
Go to your club’s Connect91探花 page. Click “Manage Organization”.
Making a Request
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Step 2
Click drop-down
Go to the top left and click the drop down.
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Step 3
Create New Request
Click the “Create New Request” then click "Create Budget Request" for SG91探花 appropriations.
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Step 4
Budget Details
Finally, click "Budget Details" and fill out the form.
FAQ
- Club or Organization must be recognized through the Center for Student Involvement in order to be eligible for SG91探花 appropriations.
- A member from each team/group requesting funding must be in attendance at the presentation of the appropriation. (if requested)
- Clubs are not permitted to use crowdsourcing funding platforms (GoFundMe, etc) or third-party payment systems ( square, PayPal, etc) Only Venmo is allowed as per Controller's Office preference.
- Clubs who are eligible for funding and receive SG91探花 appropriations will see the funding reflected in their 91探花 activity string.
- Due to Washington state law, 91探花's clubs and organizations are not permitted to conduct gambling in any form (for example, door prizes and raffles to fundraise).
- If these limitations are violated at any time, the club will be notified upon discovery and may impact their eligibility for and/or amounts of appropriations funding. Additionally, clubs may be held accountable for violating 91探花 policies.
- Events that have already taken place
- Requests for food and drink for general club or organization meetings
- Requests for a general club operating funds, including membership dues
- Requests to attend events that will financially support (directly or indirectly) a political party or candidate
- Funding for alcohol at events
- National airfare
- Any form of international travel (including airfare).
- Requests for funding of $2,000 or more (without 50% of funding coming from outside sources first)
- Requests for funding events where 50% or more of funding comes from a school department
- Any petty cash, incidentals, spending money, tuition payments or personal expenses.
- Single-use printed materials (e.g., promotional materials)
- Requests from a club or organization that has already received 10% of the SG91探花 Appropriations Budget for the year
- It is expected that any club requesting funds from SG91探花 demonstrate that it has (or will have) gone under significant fundraising efforts outside of approaching SG91探花 Appropriations.
- Clubs requesting under $2,000 may be granted up to the full cost of the event on a discretionary basis.
- Clubs requesting over $2,000 must fund at least 50% of their event's total cost outside of SG91探花 Appropriations.
The SG91探花 Finance Committee and Chief Financial Officer may terminate funding awards or requests at their discretion. You may appeal a termination to the SG91探花 Senate Assembly.
- All publicity for the event or program must include "Sponsored by SG91探花" and include the SG91探花 logo.
- Additional stipulations may be added by the Finance Committee during the meeting and must be adhered to.
- A member from each team/group requesting funding must be in attendance at appropriations presentation(s). Presentations may be requested for any proposal; however, they are required for funding requests over $500.
- Clubs are expected to submit copies or scans of receipts to SG91探花 to show how the awarded funding was utilized and allocated within two weeks of the event date.
- A form and/or email will be sent out to collect the receipts and invoices upon approval of the funds.
- Failure to submit the receipts within the two-week time frame will lead to possible rejection of your clubs' next funding requests.
- NOTE: The receipt must be itemized and clearly captured or scanned to show the amount used and shown that it has been paid.
If you have a remaining balance of more than $20 from the awarded funds, you are required to give the balance back to SG91探花
- SG91探花 Chief Financial Officer will be writing a journal entry to move funds from your club’s activity string to the SG91探花 appropriations activity string. The journal entry will be signed by SG91探花 Advisor, Marissa Robledo and Assistant Director of Clubs and Leadership, Angel Asuncion-Reed. The signed journal entry will then be forwarded to the Controller’s office for processing.